Holiday parties are one of the best things about this exciting time of year. From the food and drink, to decorations and invitations, planning a holiday party takes a lot of time and effort that many just cannot handle. However, if you enjoy party planning and have a knack for organization and creativity, you can hire yourself out to those who are pressed for time and earn extra money for the holidays by planning parties.
When planning parties for others, the first thing that should be done is to have a consultation with the customer to find out exactly what they want for their holiday party. You will need to discuss with them the approximate number of people attending, any themes or décor ideas, venue choices, entertainment needs and menu options. Be sure to take careful notes and draw up a contract that specifically states the choices made and the services to be provided, to protect you both.
The next step in the party planning process is to secure a venue and vendors for the event. Book the location as early as possible, if one is needed. Talk to several caterers to find one that can provide you with the food and beverage services that are needed for your client. If a band, DJ or other entertainer is needed, speak with a few and book the one that is best suited for the event. Be sure to confirm with each of your vendors a few days before the party to assure that there are no mix-ups or last minute changes to their availability.
Some clients may want you to handle the invitations and RSVPs for their parties, as well. If this is the case, get a complete list of names and addresses from your client. You should mail invitations approximately one month prior to the event or a bit longer if it is a formal holiday party.
On the day of the event, you will be responsible for setting up the venue and assuring that all of the decorations are in place. You will need to supervise the set up of the caterer and entertainment, making sure that everything is ready to go by the time of the party. You may or may not be required to attend the party and supervise the vendors during the event or you might be asked to return to clean up after the party has ended.
If you enjoy planning and hosting parties, chances are you have what it takes to be a party planner. Draw on your talents and use your personal experiences to help you plan holiday parties for your clients that will keep them coming back to you. Planning other’s holiday parties is a wonderful way to earn extra money for your own holiday affairs.